Accounts Payable Officer

Role purpose

The Accounts Payable Assistant, Europe will work closely with the Europe Accounts Payable team to review and input supplier invoices, where necessary setup payment of supplier invoices, administration of corporate credit cards and reviewing receipts. These tasks will be managed directly from the London Office using the company’s cloud-based ERP system (NetSuite). 

Role responsibilities include, but not limited to –

• Timely and accurate entry of approved and coded supplier invoices into the accounting system. 
• First review of POs entered in the system to ensure accurate VAT and GL coding. 
• Ensure invoices and journals are booked correctly. 
• Co-ordinate the approval of all invoices, ensuring that company policy around approval limits are adhered to. 
• Preparation of Scandi payment batches in line with finance calendar and support other markets if required. 
• Cash forecasts with payment run to ensure sufficient funds for payment. 
• Preparation of bank reconciliations to aid with month end closing requirements. 
• Manage credit card process from setting up users with a credit card, limit increases and reviewing the expenses, ensuring accurate GL coding. 
• Help to administer direct debit payments from bank accounts, ensuring they remain up to date. 
• Point of contact to external suppliers for resolving payment queries. 
• Entry to the accounting system and subsequent payment of approved employee expense reimbursement claims. 
• Set up new suppliers. 
• Other ad hoc duties as required. 

Accounts Payable

• Assist the Accounts Payable team with ad hoc tasks, including, but not limited to; setting up new suppliers, reviewing and approving POs to check VAT and GL coding accurate, inputting POs into NetSuite. 
• Review current accounts payable processes to look for opportunities of improving. 

Credit Card Administration

Maintain internal company credit card process for Europe. Required to: 

• Set-up and train new credit card users on working with the Expensify platform and on appropriate GL coding.  
• Manage the issuance of new and replacement credit cards, and cancellation of credit cards for employees leaving the business. Assist card holders with transactional queries. 
• Collate monthly card reconciliations from credit card holders, ensuring line-manager approval and appropriate substantiation is provided. Enter credit card transaction details into the accounting system. 

This is a full time position operating with a hybrid working pattern. This is a 12 month fixed term contract.

What we are looking for

• Open mindset and deep curiosity seeking to understand others, listen without judgement and act on diverse perspectives

• Commitment to fostering an inclusive and psychologically safe work environment
• Comfortable working within an open-plan and curated working environment, with an enthusiasm to adapt and embrace the established norms, values and etiquette of the business
• Prior accounts payable and administrative accounts experience is required
• Experience in the retail sector would be advantageous 
• Strong and effective interpersonal skills, both verbal and written 
• Good working knowledge of Microsoft Office, particularly Excel
• An ability to proactively identify and escalate issues and process improvements together with a good eye for detail
• Hands-on, practical problem solving and process improvement skills and ability to complete tasks within set timeframes
• Experience with NetSuite or other ERP systems and retail POS systems preferred
• Working towards an accounting qualification desirable
• Additional European language skills advantageous